SUO: IEEE Copyright Guidance

[jim.s3@juno.com]

All (Especially Technical Editors),

 

        A couple members asked for guidance on copyright issues.  Here are some excerpts from IEEE guidance documents.

 

        Overview of copyright issues: http://standards.ieee.org/guides/companion/part1.html#copyright

 

        Below are excepts from IEEE Standards Companion, Chapter 4: http://standards.ieee.org/guides/style/section2.html#1186

 

4.1.1 Copyright statements

All IEEE drafts are obligated to carry statements of copyright, as indicated by the Project Authorization Request (PAR).

As per legal counsel, the following information shall appear on the title page of every IEEE Standards draft (please note that current year shall be replaced with the current year of distribution):

Copyright © <current year> by the Institute of Electrical and Electronics Engineers, Inc.
Three Park Avenue
New York, NY 10016-5997, USA
All rights reserved.

This document is an unapproved draft of a proposed IEEE Standard. As such, this document is subject to change. USE AT YOUR OWN RISK! Because this is an unapproved draft, this document must not be utilized for any conformance/compliance purposes. Permission is hereby granted for IEEE Standards Committee participants to reproduce this document for purposes of IEEE standardization activities only. Prior to submitting this document to another standards development organization for standardization activities, permission must first be obtained from the Manager, Standards Licensing and Contracts, IEEE Standards Activities Department. Other entities seeking permission to reproduce this document, in whole or in part, must obtain permission from the Manager, Standards Licensing and Contracts, IEEE Standard Activities Department.

IEEE Standards Activities Department
Standards Licensing and Contracts
445 Hoes Lane, P.O. Box 1331
Piscataway, NJ 08855-1331, USA

The following information shall appear on every page of the draft, preferably at the bottom of the page:

Copyright © <current year> IEEE. All rights reserved.

This is an unapproved IEEE Standards Draft, subject to change.

 

5. Permissions

5.1 Copyrighted material from other organizations

When standards developers choose to use copyrighted text, tables, or figures and possibly modify or adapt the material to suit their needs, permission to do so shall be requested from the copyright owner. It is preferred, however, that copyrighted material be referenced rather than reprinted. Standards developers are encouraged to request permission from copyright owners as soon as the decision is made to include copyrighted material in a draft. As draft documents are made available to the public, it is important to acknowledge the ownership of any material that is not original. The following credit line shall be used in the event that specific language from the copyright holder is not available:

<Indicate material> reprinted from <copyright owner, title of publication>, year of publication.

Standards developers incorporating any previously copyrighted material into an IEEE standard shall obtain written permission from the copyright owner, which in most cases is the publisher, prior to submittal to the IEEE-SA Standards Board. Copies of the letters requesting and granting permission should be forwarded directly to the IEEE Standards Department and shall be included in the submittal to the IEEE Standards Review Committee (RevCom). Obtaining this permission is the responsibility of the sponsor; any delay in obtaining this will also delay publication of the standard. Sample letters of request and permission appear in Annex D. Please contact the IEEE Standards Contracts Administrator with any questions about copyright and permission.

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Hope this helps.

 

Jim Schoening